Supervision Case Template – Feedback loop

This Supervision Feedback Loop is designed to be the “sister document” to the Case Presentation Template discussed in my previous blog.
It allows you to provide structured, objective feedback that directly correlates to the Proficiency Levels also discussed in earlier supervision blog posts. 

1. Proficiency Level Assessment 

Based on today’s presentations and session reviews, where are we on the “Ladder of Independence”? 

• Level 5 (Very Good): Demonstrates independent, creative mastery. 

• Level 4 (Good): Strong initiative; ideas approved with minor refinement. 

• Level 3 (Satisfactory): Follows direction well; beginning to problem-solve. 

• Level 2 (Less than Sat.): Requires supervisor-initiated direction on technical skills. 

• Level 1 (Poor): Intensive guidance needed; awareness of need to change is present. 

2. The “Mirror” – Observational Feedback

• Strengths Observed: (e.g., “Your use of grounding during the client’s trigger was perfectly timed.”) 

• Growth Edges: e.g., “I noticed therapist talking time was high today; let’s work on ‘The Power of the Pause’.” 

3. Theory & Technique Check-in 

• Clinical Rationale: Does the clinician understand the why behind their intervention? [ Yes / No / Developing ] 

• Trauma-Informed Lens: Are they effectively addressing the specific trauma type and cognitive level? [ Yes / No / Developing ] 

4. Collaborative Action Plan 

• Supervisor’s Recommendations: ________________________________________________ 

• Clinician’s Commitments for Next Session: _______________________________________ 

• Suggested Resources: (Articles, specific techniques like Cognitive Processing Therapy resources, Grounding Techniques, websites that could be generally helpful, or suggested CPD). 

5. Supervisee Reflection 

What is one “aha” moment or takeaways you have from our session today? 

Supervisor Tip:

Using a written loop like or similar to this creates a “paper trail” of growth. When it comes time for formal evaluations, you won’t have to rely on memory; you can look back at these kind of records to see exactly when the Supervisee moved from a Level 2 to a Level 4. 
This can be really helpful if you are supporting students of any level who do require reports at various stages, or when providing organisational Supervision that may require an annual reports.
Additionally, it can support an accreditation process or re-registration review – all of which are dependent on the various membership bodies.
Finally, it may be that you build in natural reviews with Supervisees, or that they request one.
Therefore in any of these examples, having documented Supervision sessions well as you have gone will prove to have been a very good decision to support your own reflections, observations and conclusions from a place of collaboration.

Check out some of my other blogs about supervision or trauma if you are interested in understanding more.